Project Shares Expander

The Project Shares expander allows you to share the individual subprojects of the server project folder and set the necessary permissions on them for the Windows users and user groups. Typically you need to share project subfolders and assign permissions to the user logged onto the operating system of the Client/FEP station or to the Web application user on the remote web server. All Windows accounts of users running a Client/FEP installation or a remote web server must have access to the project subfolders with the rights.

The Project Shares expander displays only in the Server SMC. This expander becomes available in the Project Settings tab in the following cases:

The project was created with web communication set to secured/local.
You modify the project and set Client/Server communication to secured/unsecured.
You have modified the project and enabled the Distribution participant check box.

Once the Project Shares expander becomes available, you can always share the project and add or remove users. Sharing the project internally shares individual folders within the project (devices, documents, graphics, libraries, profiles, and shared) for the user or group. It also sets permissions on them.

You can also share the project folder externally, using Windows. To verify that the security permissions are set appropriately it is recommended to check the project share consistency by clicking the Check Project Share Consistency icon.

Project Shares Expander
Item	Description
Share Project	When selected allows you to share the project folder for the selected project. It automatically sets the Base share name as the project name.
Base Share path	Displays the path of the shared Project folder. If you access this path from the search box of the Start menu or from the Address bar of the File browser window, the individual shared subfolders of the project display. Alternatively, you can append, _[subfolder name], for example _Devices to the Base share path to directly access the specific shared subfolder of the project. For example, \\ABCXY022PC.dom01.company.net\Project1_devices This is the path that displays when you create/modify a project or a web application on Client/FEP when you realign or browse server projects.
Base Share name	Displays the project name as the default share name. You can change this Base share name while you share the project and before you save it. Once saved, you cannot edit it. NOTE: The Base share name must not contain any characters other than A through Z, numbers 0 through 9, and hyphen (-). Blank spaces and special characters are not supported. A maximum of 80 characters is allowed in the share name.
Group or user names	Displays the list of users or groups that have permissions on the shared project folder.
Add	Allows you to add users or groups from the current station domain or from the list of available network domains using the Select User or Group dialog box. Add is always enabled allowing you to add the users, if the project was created with Web communication set to secured/local, or if the project is edited with Client/Server communication mode as secured/unsecured.
Remove	Allows you to remove the user /user group from the list of Group or user names. This button becomes enabled when you select a user or a group from the list of Group or user names.

Tips

Project folder can be shared without adding any user/user group.
Removing all the users does not automatically revoke sharing of a project folder.
Deselecting the Share Project check box, removes all the added uses in the project share as well as removes the project share.
Once the project is shared and you change the Client/Server communication mode to stand-alone and the web communication mode to disabled, the project shares as well as users will be removed and the Project Shares expander becomes unavailable.
You have to add and remove the users one by one, each time clicking Add/Remove.
Unless you save the changes the users are not added to or removed from the list of Group or user names.
Once a user is removed from the list of Group or user names, that user no longer has share permissions. You can verify this in Windows (using Computer Management > System Tool > Shared Folders > Shares, and by selecting the Share Permissions check box for the shared folders).
After creating a project, if you share the project folder using Windows, and select the project in SMC, the Project Shares expander will display those project share settings. That is, the Share Project check box will be selected, and the Group or user names list will include the user/user groups to whom you assigned permissions on the shared project folder.
In workgroup environment, for working with Client/Server setup or distributed system, the user with which you have shared the Server project folder, must also be present on the Client station or on the distribution partner machine and have the same password on both the systems.